Termination of employment following previous warnings letter

Name: Termination of employment following previous warnings letter
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Our Termination of Employment Following Previous Warnings Letter Template formalises dismissal after repeated warnings, ensuring compliance and clarity.

Use it to confirm the decision taken at a disciplinary hearing to dismiss an employee, specifically after the employee has been previously warned.

How long to understand and implement this letter?
5 mins

How many words in this letter?
131

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What is a Termination of employment following previous warnings letter?

The purpose of a Termination of Employment Following Previous Warnings Letter Template is to formally communicate to an employee that their employment is being terminated due to persistent misconduct or poor performance after prior disciplinary warnings.

The letter serves as a written record of the decision, clearly stating the reasons for termination and providing evidence of the employee's failure to improve despite previous warnings. The template aims to ensure procedural fairness by following the appropriate disciplinary process and adhering to relevant employment laws and regulations.

Additionally, it helps protect the interests of both the employer and the employee by providing a documented explanation for the termination.

When should this letter be issued?
As soon as possible after a disciplinary hearing has been held, and a decision is made

Who should issue this letter, and to whom?
The Employer (you) to the Employee

In which jurisdictions can this letter be used?
Great Britain & NI (United Kingdom), Worldwide

What legislation and best practice guidelines have been taken into account in the development of this template?

United Kingdom

Employment Rights Act 1996: Provides guidelines on fair reasons for dismissal, including persistent misconduct or poor performance after prior warnings.
Equality Act 2010: Ensures fair treatment during the disciplinary process, prohibiting discrimination based on protected characteristics during termination.
ACAS Code of Practice on Disciplinary and Grievance Procedures: Offers best practices for handling disciplinary matters and emphasises the importance of clear communication during termination.
Data Protection Act 2018: Ensures that employee data related to termination, such as reasons and prior warnings, is handled securely and confidentially.

Other territories

Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.

Termination of employment following previous warnings [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Termination of employment

On [date] you were informed in writing that you would be given a final written warning in accordance with the Company Disciplinary Procedure. In that letter you were warned that if your [conduct | performance] did not improve you were likely to be dismissed.

At the disciplinary hearing held on [date] it was decided that your [conduct | performance] was still unsatisfactory and that you be dismissed.

I am therefore writing to you to confirm the decision that you be dismissed in accordance with the Company Disciplinary Procedure and that your last day of service with the Company will be [date].