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Flexible working request acknowledgement letter

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Flexible and hybrid working template toolkit:
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Use this model letter to notify the employee that their flexible working request has been received and that a meeting will be set up to discuss it with them.

Reading time
How long to understand and implement this letter?
5 mins
Word count
How many words in this letter?
50
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What is a Flexible working request acknowledgement letter?

There is no set procedure for employers to follow when dealing with statutory requests for flexible working, but they must deal with such requests in a reasonable manner. The employer must notify the employee of its decision within two months of the request, or a longer period if agreed with the employee.

Applicable legal jurisdiction
In which jurisdiction can this letter be used?
Great Britain & NI (United Kingdom)

What legislation and best practice guidelines have been taken into account in the development of this template?

Employers must follow a specific timescale for managing a flexible working request. This includes:

  1. Within 28 days of receiving the employee's request, the employer must arrange a meeting with the employee to discuss their request.
  2. After the meeting, the employer must consider the request carefully, taking into account the needs of the business and the impact on the employee.
  3. Within 14 days of the meeting, the employer must inform the employee of their decision in writing. If the employer needs more time to consider the request, they must inform the employee in writing and provide a new decision date, which must be within two months of the original request.
  4. If the employer approves the request, they must inform the employee of the changes to their working arrangements and the date on which the changes will come into effect.
  5. If the employer rejects the request, they must provide clear reasons for the decision in writing and explain the appeals process.

It's important for employers to follow this timescale to ensure that they are complying with the law and treating their employees fairly. Failing to follow the correct procedure or timescale could result in a complaint to an employment tribunal.

Flexible working request acknowledgement [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

 

Acknowledgement of Flexible Working Request

I confirm that I received your request to change your work pattern on [date].

I shall be arranging a meeting to discuss your application within 28 days following this date. In the meantime, you might want to consider whether you would like a colleague to accompany you to the meeting.

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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£ 9

Get much more with our
Flexible and hybrid working template toolkit:
£25

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Letters
Flexible working request letter template

Our Flexible Working Request Letter Template simplifies the process, enabling employees to request flexible arrangements with confidence and clarity.

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Flexible working request acknowledgement letter template
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Letters
Flexible working request acceptance letter template

Use this model letter to provide an employee with formal acceptance of their flexible working request.

Flexible working request acknowledgement letter
flexible working request acknowledgement letter