Flexible working request rejection letter

Flexible working request rejection [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Rejection of Flexible Working Request

Following receipt of your flexible working application and our meeting on [date], I have considered your request for a new, flexible working pattern.

Unfortunately, having given full consideration to your application, I regret that the Company is unable to accommodate your request. The reasons for this are set out below.

You requested a change to the pattern of your working hours to [describe the proposed changes].

It is the Company's view that agreeing to these changes would:

• [have a detrimental impact on operational performance]
• [have a detrimental impact on quality]
• [have a detrimental effect on the Company's ability to meet its customer's demands]
• [impose an unreasonable burden of additional costs on the Company]
• [result in an inability to reorganise work among existing staff]
• [result in an Inability to recruit additional staff]
• [result in an insufficiency of work during the periods the employee proposes to work]
• [conflict with planned structural changes]

The business grounds listed above apply to your request for a new permanent flexible working pattern because the role is not suitable due to [describe in clear detail the reasons for this, i.e.:

1. the increased daily hours proposed will not be aligned to those of the immediate team or cross-functional colleagues;
2. the additional cost of supplying IT hardware, software licenses, suitable telephony and internet access, and providing ongoing remote off-site IT support;
3. the additional cost of telephone and internet charges, regular home-based H&S risk assessments and additional office equipment for a home-based office;
4. The cost of recruiting a colleague to work the hours that you have requested not to work.

[While your original request cannot be accommodated, as an alternative I am happy to approve an alternative, being [describe the alternative here]. Please let me know within the next 14 days if you agree to this, and if so I will arrange for your terms and conditions of employment to be updated accordingly.]

You have the right of appeal against this decision. Your appeal should be directed to [Name | the HR Department | HR Services] within [number] days of receiving this letter. It should set out in full the reason(s) for your appeal.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]