Graduate application acknowledgement (no vacancies) letter
If you receive a graduate application but you have no vacancies, send this model letter to confirm receipt and that there are no current opportunities.
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What is a Graduate application acknowledgement (no vacancies) letter?
A graduate application acknowledgement (no vacancies) letter is sent to an applicant to inform them that their application has been received and reviewed, but unfortunately, there are no current vacancies available for the position they applied for.
It is important to inform the applicant about the status of their application, even if there are no vacancies available at the time. This type of letter helps to maintain a positive relationship between the applicant and the organisation and leaves the door open for future opportunities.
Additionally, the letter can provide the applicant with useful information about the organisation and the application process that can be helpful if they choose to reapply in the future or apply for a different position within the organisation. It can also include contact information for the organisation's HR department or recruiter, who the applicant can reach out to for further information or to discuss future opportunities.
As soon as reasonably practical after a job enquiry has been received
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation and best practice guidelines have been taken into account in the development of this template?
- Equality Act 2010: Ensures that applicants are treated fairly and without discrimination during the application process based on protected characteristics such as age, gender, race, disability, religion, and sexual orientation.
- Data Protection Act 2018: Requires organisations to handle and process applicant data securely and in accordance with data protection principles, ensuring confidentiality and compliance with privacy laws.
- Employment Rights Act 1996: Imposes a duty on employers to provide written terms and conditions of employment, which may include acknowledgment of job applications as part of the recruitment process.
- General Data Protection Regulation (GDPR): Provides guidelines for the lawful processing of personal data, requiring organisations to obtain explicit consent from applicants for storing and processing their personal information.
- Human Rights Act 1998: Protects the right to privacy and a fair and just recruitment process, ensuring that applicants are treated with dignity and respect throughout the application process.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Job application form template
If you are recruiting into your organisation, this model job application form template will help you to review candidates consistently and effectively.
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