Maternity leave acknowledgement (not eligible for Maternity Pay) letter
If an employee has notified you that they intend to take maternity leave, issue this model letter template as acknowledgement, and to inform them that they are not eligible for Maternity Pay.
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What is a Maternity leave acknowledgement (not eligible for Maternity Pay) letter?
The purpose of a Maternity Leave Acknowledgement letter for an employee who is not eligible for maternity pay is to confirm that the employee is entitled to take maternity leave, even though they will not be receiving statutory maternity pay.
The letter should outline the employee's entitlement to maternity leave, the duration of the leave, and the expected date of return. It should also provide information on any other benefits or support that may be available to the employee, such as maternity allowance, flexible working arrangements, or childcare vouchers.
The letter is an important document for both the employee and the employer, as it ensures that both parties are aware of their obligations and responsibilities during the maternity leave period. It also helps to clarify any confusion or misunderstandings that may arise, and can help to prevent disputes between the employee and employer in the future.
By providing a Maternity Leave Acknowledgement letter, the employer demonstrates their commitment to supporting the employee during their maternity leave and helps to maintain a positive working relationship with the employee.
The letter should be issued no later than 28 days after the employee notifies their employer of their pregnancy, in accordance with UK employment law. This letter confirms the employee's entitlement to maternity leave, the duration of the leave, and the expected date of return.
The Employer (you) to the Employee
Great Britain & NI (United Kingdom), Worldwide
What legislation and best practice guidelines have been taken into account in the development of this template?
Here are some key points from UK employment legislation regarding implementing a Maternity Leave Acknowledgement letter for employees who are not eligible for maternity pay:
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Employers must provide written confirmation to pregnant employees of their entitlement to take maternity leave within 28 days of the employee's request.
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The employee must give their employer at least 15 weeks' notice before the expected week of childbirth in order to be eligible for maternity leave.
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Employees who do not meet the eligibility criteria for statutory maternity pay (SMP) may still be entitled to maternity leave and may be eligible for other forms of financial support, such as maternity allowance.
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Maternity allowance is a government benefit that is paid to pregnant women who do not qualify for SMP. To be eligible for maternity allowance, the employee must have been employed or self-employed for at least 26 weeks in the 66 weeks before the expected week of childbirth, and must have earned at least £30 a week on average during 13 of those weeks.
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Employers must not discriminate against employees on the grounds of pregnancy or maternity, and must provide a safe and healthy working environment for pregnant employees.
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Employees are entitled to return to the same job after their maternity leave, or to a suitable alternative job if their original job is no longer available.
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Employers must provide employees with a written statement outlining their rights and entitlements to maternity leave and pay, even if the employee is not eligible for maternity pay.
Other territories
Consult your jurisdiction's employment legislation or labor laws to ensure compliance with the template. Review the language for local precision.
In which communication or process sequence does this template belong?
Maternity leave notification letter template
If an employee will be taking maternity leave, they can use this model letter template as notification of their pregnancy, and when they expect it to commence.
Maternity leave return to work reminder letter template
Our Maternity Leave Return to Work Reminder Letter template streamlines communication, reducing employee confusion and facilitating a smooth transition back to work.
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