Investigation meeting invitation (to witness) letter

Investigation meeting invitation (to witness) [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

We are currently in the process of conducting an investigation into [detail what the investigation is looking in to]. I understand that you may have [witnessed the actions/incident relating to this | useful information concerning these allegation(s)]. The purpose of the interview, in the first instance, is to establish the facts of the case from which disciplinary proceedings may follow.

As a possible witness to the actions/incidents you may be able to assist this investigation in determining if there is evidence to substantiate the allegations.

I am writing therefore to invite you to attend an investigation meeting with [name and job title] at [time] on [date] in [location] so that they may discuss the matter with you.

Please take with you any information that you think might be useful to the investigation.

Please note that this meeting is entirely a fact-finding exercise and it is not your conduct that is under investigation.

To ensure that the investigation can be conducted as fairly as possible we request that you keep the matter, and anything discussed at the investigation meeting, confidential. Any breach of confidentiality may be considered to be a disciplinary matter.

If you are unable to attend the meeting please contact me as soon as possible, so that alternative arrangements can be made.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]