Grievance investigation confirmation letter

Grievance investigation confirmation [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

This letter is confirmation that on [date], the organisation received your [form/letter/email] dated [date] registering a formal grievance concerning [state concerns].

Following the completion of an investigation, we will organise a formal grievance meeting with you in line with the company's grievance policy.

In the meantime, [name of individual/line manager] has been authorised to investigate your allegation(s). If you have any questions before being invited to the official grievance hearing, please contact him or her by [telephone/email].

[Name of individual/the line manager] may be required to interview relevant witnesses and examine documents as part of this investigation. 

Your grievance will be kept as confidential as possible, and all witnesses will be instructed not to discuss it. However, it will be necessary to inform witnesses that a grievance has been filed as part of the investigation process.

Finally, the organisation would like to emphasise that no decision will be reached on your grievance until the investigation is concluded and you have had an opportunity to express your concerns formally at a grievance meeting.

Please be aware that you will be required to report to work as usual during the investigation.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]