Invitation of witness to disciplinary hearing letter

Invitation of witness to disciplinary hearing [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Invitation to attend disciplinary hearing as witness

You have been called as a witness to attend a disciplinary hearing on [date] at [time] at [place]. This hearing has been arranged for a disciplinary panel to hear evidence and make a decision about [name of employee]'s conduct in the workplace [on [date of allegations] ].

We are calling you to give evidence at the hearing because you have already assisted us with the investigation by [attending an investigatory interview] or [submitting a witness statement].

You will be required to give evidence and answer questions that are put to you by [name of employee] or [name of the employee's representative] and [the disciplinary panel]. The disciplinary panel will be chaired by [name of disciplinary officer(s)] and [name of individual] will take minutes of the hearing.

[You may wish to be accompanied at this meeting by a workplace colleague [or a trade union representative].]

We appreciate that giving evidence as a witness may not be easy for you. However, your evidence is important in this case and we are grateful for your assistance in this matter. If you cannot attend the scheduled hearing for any reason, I would be grateful if you could let me know as soon as possible. [It would also be helpful if you could let me know by [date] whether or not you will be accompanied.]

I would be grateful if you could keep this matter confidential and not discuss it with your colleagues. If you have any questions or concerns, please do not hesitate to contact me.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]