Short term absence review meeting outcome letter

Short term absence review meeting outcome [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Thank you for attending our return-to-work meeting on [date]. I am writing to confirm what we agreed at the meeting.

The meeting was convened following your absence from [date] to [date]. As I explained previously, the purpose of return-to-work interviews is to manage and monitor all employees' absence and attendance to identify any problem areas and offer support where appropriate.

You told me that the reason for your absence was [reason]. [I reminded you of the organisation's sickness notification procedures and that those must be followed where you are absent because of illness.]

We discussed this and in particular [insert any particular points that arose, for example if the reason for absence is personal or family problems or work-related stress, or if there is an underlying medical condition].

During the meeting, we agreed [insert what was agreed, for example changes to working time, redeployment, reduced or changed duties or working from home, and whether they are to be permanent or temporary (and if temporary their duration, which may be until any review meeting)].

[We also agreed that we would meet to review these changes and whether or not they are working, and that the review will take place at [time] on [date] at [location].]

[I mentioned at the meeting that I would like to get a medical report on your condition so that I can be better informed about your illness and its consequences and offer support where appropriate. I enclose a medical report consent form. Please sign and return this to me by [date].]

If there is no improvement in your attendance, the next step may be formal action.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]