Training or study request agreement letter

Training or study request agreement [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Following our meeting held on [date], in which we discussed your request in relation to study or training, I am pleased to inform you that your request has been granted.

[OR

Thank you for [your letter/your email/submitting the form] making a request in relation to study or training which we received on [date]. I am pleased to inform you that your request has been granted.] 

It is understood and agreed that [set out the details of what has been agreed] and that the study or training will lead to [state qualification that the employee will obtain on conclusion of the study or training]. [The study or training will be provided by [state who will provide or supervise the study or training] and will take place [in the workplace/at an external location].]

[The times at which you have been granted time off and will therefore be away from [your normal duties/the workplace] are [state when the study or training will take place, and over what period of time]. You [will/will not] be paid in respect of the time off work granted for the purpose of the study or training.]

[The organisation [will/will not] pay the costs of the agreed study or training.]

[The arrangements for payment will be [explain how the organisation will pay for the training, e.g. whether it will pay any fees directly to an external training provider or the employee should pay for the training initially and reclaim the costs from the employer, and if so, when and how].]

[We confirm that, as from [date], your hours of work will change to [state days and times of revised hours of work]. This represents a working week of [state number of hours] hours.]

[Your revised rate of pay will therefore be £ [state revised rate of weekly or monthly pay].]

Please sign the attached copy of this letter and return it to [name] to signify your agreement to the changes detailed above.

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]