Sabbatical agreement letter

Sabbatical agreement [Delete this line]

[Company name]

[Sender address]

 

[date]

[Recipient name]

[Recipient address]

 

Dear [Recipient first name],

Thank you for submitting your request for a sabbatical from your position as [Your Position] at [Company Name], effective [Start Date] until [End Date]. We appreciate your dedication to your work and your desire to take a sabbatical to pursue [insert reason for sabbatical, e.g. further education, travel and cultural experiences, spend time with family, etc.].

We are pleased to confirm that your application has been approved in accordance with our company's sabbatical leave policy. This letter outlines the terms and conditions of your sabbatical leave, which will commence on [Start Date] and conclude on [End Date].

1. Purpose of Sabbatical

Your sabbatical leave is intended to provide you with an opportunity for personal development, rest, and rejuvenation. We encourage you to use this time to pursue activities that enhance your wellbeing, knowledge, and skills.

2. Duration

Your sabbatical leave will be for a duration of [Number] months, starting from [Start Date] and ending on [End Date].

3. Compensation and Benefits

During your sabbatical leave, your regular salary will [not] continue in full. [However, you will be entitled to receive a partial payment of [Percentage]% of your base salary. This payment will be made on a [Monthly/Weekly] basis, subject to standard deductions.

You will continue to receive the following benefits: [list benefits that will continue, such as healthcare, Pension Contributions (if salary is paid in full / part etc.)]

4. Responsibilities and Expectations

a. Communication: You are expected to maintain open communication with your colleagues and team during your sabbatical. Regular check-ins and updates on your well-being are encouraged.

b. Return to Work: You agree to return to work on [Return Date] and be ready to resume your duties and responsibilities on the agreed-upon date.

c. Project Completion: If you have ongoing projects or responsibilities, you are expected to ensure a smooth transition and provide necessary handover documents before your sabbatical begins.

5. Annual Leave Accrual

During your sabbatical leave, your annual leave will continue to accrue in accordance with our company's annual leave policy. This can be used upon your return from sabbatical, subject to the company's leave approval process.

6. Reapplication

After completing your sabbatical, you may apply for another sabbatical leave after an additional [Number] years of continuous service following your return from the previous sabbatical.

7. Agreement Acknowledgment

By signing below, you acknowledge and agree to the terms and conditions outlined in this sabbatical agreement. You understand that failure to adhere to these terms may impact your sabbatical leave and your return to work.

Please sign and return a copy of this letter to indicate your acceptance of the terms and your commitment to the agreed-upon responsibilities.

We look forward to your sabbatical and wish you a productive and fulfilling leave.

_________________________

 

I hereby acknowledge and accept the terms and conditions outlined in this sabbatical agreement:

Employee's Signature: ______________________ Date: ____________________

Yours [faithfully | sincerely],

 

 

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]

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