Subject Access Request (SAR) Response letter

Subject Access Request (SAR) Response [Delete this line]

[Company name]

[Sender address]

[date]

[Recipient name]

[Recipient address]

Dear [Recipient first name],

Response to Subject Access Request (SAR)

I am writing to acknowledge receipt of your Subject Access Request (SAR) dated [Date of Request], in which you requested access to personal data held by [Your Organisation's Name]. We take data protection and privacy matters seriously, and we are committed to fulfilling your request in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) in the UK.

We have initiated the process of gathering the requested information, which includes [Brief Description of Information Requested]. Our team is currently reviewing and collating the relevant data to ensure that we provide you with a comprehensive response.

As per GDPR guidelines, we aim to respond to SARs within one month of receipt of the request. However, in certain circumstances, this timeframe may be extended by an additional two months if the request is complex or if we receive multiple requests from you. Rest assured that we will keep you informed of any such extensions and provide updates on the progress of your request.

Please note that we may need to verify your identity further to ensure the security and confidentiality of your personal data. If additional information or documentation is required for verification purposes, we will contact you promptly to request the necessary details.

Once we have completed our review and compilation of the requested information, we will provide you with a detailed response, including the personal data held, any applicable exemptions or limitations, and information on how to exercise your rights under data protection laws.

If you have any questions or concerns regarding your SAR or the processing of your personal data, please do not hesitate to contact our Data Protection Officer at [Contact Information].

Thank you for your patience and cooperation in this matter.

Sincerely,

Yours [faithfully | sincerely],

[Sender name]

[Sender job title]

[Sender telephone]
[Sender email]